Volunteer Information

About the Parent Volunteer Commitment

Like any other student-centric organization, parents play an integral role in the success of YOBC. As stated in the YOBC handbook, a parent of each YOBC family is expected to put in a time commitment of 10-12 volunteer hours per year to help operate the organization.  As an alternative to the volunteer commitment, you may pay a $150 waiver fee.  The time commitment or the alternative waiver fee are per family, not per child.



SUNDAY VOLUNTEERS

Liaison
All core ensembles have 2 Liaisons who share the position; each works one semester. Communicates between musicians/parents and conductor/YOBC staff. Monitors weekly rehearsals, makes announcements and disperses pertinent information received from the conductor or Volunteer Coordinator. Takes attendance at weekly rehearsals, sends weekly reminders to volunteer set-up/break-down parents, collects contributions for conductor gifts, and helps distribute back-up music when needed.

YOBC Liaisons must agree to submit background clearances in accordance with the PA State law affecting all volunteers who directly work with children. There is no cost for such clearances. There is a $100 rebate with this position. 
Estimated Total Time Commitment: 20-24 hours


Rehearsal Volunteer
Helps with Sunday rehearsal set-up or break-down for your child’s ensemble. Volunteers are needed approximately 4-6 times throughout the entire year. May switch with another volunteer if there is a conflict with any assigned dates.

  • Set-up volunteers arrive 10 min. before report time and use the seating chart to set up chairs and stands as needed.
  • Reset volunteers are only used for Concertino and Wind Symphony. They reset the rooms using the room layout provided by Operations Manager.
  • Additional volunteers check classrooms 4, 5, 10, and 12 using the provided room charts and help restore them to order. Interns or the Operations Manager may assist.

 Estimated Total Time Commitment: 2-3 hours


Snack Stand Coordinator
Takes charge of weekly snack stand inventory. Purchases candy/soda/water as necessary and picks up pretzels for sale each Sunday (costs reimbursed by YOBC). Helps to set up stand each week with items from the YOBC food locker. Needs to be able to arrive by 12:45 pm. This is a shared position; 2 coordinators work one semester each.
Estimated Total Time Commitment: 12-15 hours


Snack Stand Close-out
Helps to break down the stand each Sunday at the end of Sunday rehearsal. Puts nonperishables such as candy back into YOBC food locker. Leftover food such as pretzels or cupcakes is sold or given away as needed. Counts proceeds from the day and puts into the locker as well. Needs to be able to arrive by 6:10 to finish close-out by 6:30. This is a shared position; 2 volunteers work one semester each.
Estimated Total Time Commitment: 10-12 hours


Snack Stand Volunteers
These volunteers work a 2-hr shift at the snack stand at Sunday rehearsals.
Estimated Total Time Commitment: 8-10 hours



CONCERT VOLUNTEERS

These volunteers are important to the smooth running of our concerts, held twice a season in November and March/April. All concert volunteers work both the fall and the spring concerts.

Concert Lobby Manager
Manages sign-in for other concert volunteers. Helps with lobby set-up and calls any assigned volunteers who are absent. Hands over money pouches from clothing, ticket and food sales to YOBC staff member, aids with sponsor material pack-up and light lobby clean up after the concert. Works both fall and spring concerts.
Estimated Total Time Commitment: 4-5 hours


Media Sales Coordinator
Manages ticket/media sales for his/her division concerts, dress rehearsals and one Sunday rehearsal. Manages other ticket sales volunteers. This is a shared position with another coordinator.
Estimated Total Time Commitment: 4-5 hours


Concessions Coordinator
Manages food sales for his/her division concerts. Purchases pretzels, manages cash box and handles close-out. Makes sure items for sale are attractively displayed.
Estimated Total Time Commitment: 4-5 hours


Stage Crew Manager
Manages the volunteer stage crew, ensuring that the stage is set for both the dress rehearsals and the concerts. Works with staff Operations Manager. This is a shared position with another coordinator.
Estimated Total Time Commitment: 8-10 hours


Candygram Coordinator – Job for a Tour Parent
This job is in addition to a volunteer parent job. The Candygram Coordinator is responsible for preparation and cleanup for the candygram concert sales, as well as contacting the selected concert volunteers. The coordinator purchases the candy, prints the labels and arranges reimbursement through YOBC. Parents who volunteer to sell candygrams receive credits towards tour costs as determined by the Executive Director.



MEDIA VOLUNTEERS

Candid Photographer
Candid photographers take photos of the students as individuals or in small groups during the dress rehearsal periods before YOBC concerts and at select Sunday rehearsals. A camera with a reasonable telephoto lens (usually a DSLR), is needed for this kind of photography because of the concert environment. Works both fall and spring concerts of your child’s ensemble. Uploads photos via Smugmug.
Estimated Total Time Commitment: 3-6 hours


Formal Photographer
Takes formal ensemble photos of all ensembles on the fall concert days. May be asked to take formal photos of chamber ensembles in the spring.
Estimated Total Time Commitment: 4-5 hours


Elevated Camcorder Videographer
These videographers operate camcorders remotely during YOBC advanced division concerts. YOBC will provide the necessary equipment. They control the zooming and aiming of the camcorder to highlight players during the concert, changing the camcorder view. Controlling the camcorder is not difficult but does require a little practice the first time (which can be done during the dress rehearsals preceding the concert day). Works both concerts.
Estimated Total Time Commitment: 4-5 hours


Program Designer
Receives pertinent information from administrative staff and lays out fall, spring and chamber concert programs to ready for printing. Needs some skills in layout design. Experience and access to Microsoft Publisher is required.
Estimated Total Time Commitment: 4-6 hours


Posters and Annual Report Designer
Design posters for fall and spring concerts. Also works with Executive Director to design YOBC’s Annual Report in July/August.



SPECIAL EVENTS HELP

Auditions/Poster distribution
Helps with registering and directing new applicants on audition days in April or May. Also helps with local posting of concert posters in fall or spring.
Estimated Total Time Commitment: 4-5 hours


Special Events/Fundraising
Volunteers will serve on the YOBC Benefit Committee for the year. They help to plan the annual spring benefit held in late February or March. Tasks may include coordinating donations, making up raffle baskets, selling tickets at YOBC rehearsals, and some fundraising.
Estimated Total Time Commitment: 3-5 hours



GENERAL ADMINISTRATIVE ASSISTANCE

Library Assistant
Managed and trained by YOBC Head Librarian. Makes backup copies of all music for the ensembles before the start of each semester. Fills music boxes for each ensemble with copies before start of each semester. Inventories and re-shelves music after concerts.
Estimated Total Time Commitment: 4-6 hours


Scanner
Managed and trained by YOBC Head Librarian. Prepares ensemble music by scanning all pieces for the website. Volunteer scannesr will be trained on scanning process, file naming, and distribution. Scanners will be needed for both fall and spring concert music.
Estimated Total Time Commitment: 4-6 hours


Attendance Coordinator
Volunteer tracks the excused absences from submitted forms sent by Liaisons, sends out reminders/notifications to unexcused students, and checks the master attendance list to alert conductors of students who have reached three absences. Sends notification to those students (form letter provided). This is a good job for someone to work from home, but it is necessary to keep up with it weekly. Makes up year-end attendance reports & awards.
Estimated Total Time Commitment: 10-12 hours


Public Relations
Requires strong writing skills and familiarity with YOBC programs and mission. Written pieces may include articles for the YOBC newsletter, press releases, blurbs for yobc.org, and related materials. Helps generate story ideas with Development Director and Executive Director. Newspaper contacts are helpful but not necessary.
Estimated Total Time Commitment: 10-12 hours


Marketing Materials Volunteer
Takes YOBC marketing materials to and from Penn Community Bank branches in the Bucks County area. Schedule is set by Administrative Assistant for monthly pickup/drop-offs. Good job for someone who enjoys driving.
Estimated Total Time Commitment: 6-8 hours