Volunteer Information

YOBC is committed to providing an advanced classical music experience to talented musicians while keeping tuition as low as possible. Parent volunteers play a vital role in our mission by helping out with rehearsal and concert operation. Parents are required to contribute 8–10 volunteer hours. We thank you for helping us to provide a rich musical experience for our students by honoring your volunteer commitment. Parents who are unable to make the volunteer commitment may opt to pay the volunteer waiver fee during registration.
If you have any questions about our volunteer requirement, or the duty you have been assigned, please contact our Volunteer Coordinator, Sue Busch, at: volunteers.yobc@gmail.com.
Volunteer jobs include:
REHEARSAL HELP
Liaison
Communicates between musicians/parents and conductor/YOBC staff. Handles announcements and disperses pertinent information received from the Director or Volunteer Coordinator. Takes attendance at weekly rehearsals, sends weekly reminders to volunteer set-up parents, collects for conductor gifts, and helps Librarian with back-up music when needed. Large ensembles have 2 Liaisons who share the position.
YOBC Liaisons must agree to submit background clearances in accordance with new PA State law that requires background clearances for all volunteers who directly work with/supervise children. There is no cost to you for such clearances. See information here about obtaining necessary documentation. Liaisons receive a slight reduction in tuition.
Rehearsal Volunteer
Helps with Sunday rehearsal set-up or break-down for your child’s ensemble, or helps with snack stand sales. May switch with another volunteer if there is a conflict with any assigned dates. Volunteers are needed approximately 4-6 times throughout the entire year.
Snack Stand Coordinator (2 volunteers share job)
Takes charge of weekly snack stand inventory – purchases candy/soda/water and picks up pretzels for sale each Sunday. Helps to set up stand each week, along with Sunday volunteers, with items from the YOBC food locker. Needs to be able to arrive by 12:45 pm.
Snack Stand Close-out (2 volunteers share job)
At end of Sunday rehearsal – 6:30 – helps to break down the stand each Sunday, along with last-shift snack sales volunteer. Puts nonperishables such as candy back into YOBC food locker. Leftover food such as pretzels or cupcakes is sold or given away as needed. Counts proceeds from the day and gives the money to Operations Manager. Needs to be able to arrive by 6:10 to finish close-out by 6:30.
CONCERT VOLUNTEERS
These volunteers are important to the smooth running of our concerts, held twice in the season – mid-November and mid- April. Volunteers have a variety of jobs – one is to coordinate (most coordinators pair with another volunteer), or assist with: stage crew, food, ticket, or YOBC apparel sales. Other jobs include lobby manager (checks and signs in all concert volunteers, troubleshoots), photographer (candids), videographer, ensemble chaperone, and usher. Works both fall and spring concerts of your child’s ensemble.
Candygram Coordinator (2)
The candygram coordinator is responsible for preparation and cleanup for the candygram fundraiser, as well as contacting the selected concert volunteers. The coordinator purchases the candy, arranges reimbursement through YOBC and prints up labels for the grams. The coordinator jobs will be filled by one Junior/Intermediate Division and one Advanced Division parent.
Candid Photographer
Candid photographers take photos of the students as individuals or in small groups during the dress rehearsal periods before YOBC concerts. Photos are taken while the students are rehearsing with their conductor and during their “down” time when they are relaxing and having fun. A camera with a reasonable telephoto lens (usually a DSLR), is needed for this kind of photography because of the difficult illumination in the school environment. Works both fall and spring concerts of your child’s ensemble.
Formal Photographer
Takes formal photos of all ensembles in the fall at concert time.  May be asked to take formal photos of chamber ensembles in the spring.
Photography Coordinator
Sets up shoots and schedules photographers for all 3 concerts both in fall and spring. Photographers share files with coordinator, who then coordinates with YOBC Office Manager to post them in website Gallery.
Elevated Camcorder Videographer
These videographers operate camcorders remotely during YOBC concerts. They control the zooming and aiming of the camcorder to highlight players who are playing their instruments during the musical pieces, changing the camcorder view from one group to another during the concert. Controlling the camcorder is not difficult but does require a little practice the first time (which can be done during the dress rehearsals preceding the concert day)
SPECIAL EVENTS HELP
Auditions/posters
Helps with registering and directing new applicants on audition days in April or May. Puts up posters advertising concerts.
Special Events/Fundraising
Volunteers help with the annual YOBC spring gala or benefit – usually held in February/March. Will help with coordinating donations or making up baskets, in addition to supporting the YOBC Board in selling tickets one or two Sundays prior to the event. May include some fundraising.
General Support
Jobs may include helping out with special events such as data entry, YOBC Chamber Concert, Students in Concert events, Season Curtain Raiser or other YOBC events.
GENERAL ADMINISTRATIVE ASSISTANCE
Librarian/Scanner
Handles music from conductor, making copies of all music and scanning copies for website. These are scanned as pdf files, following YOBC protocol regarding separating parts and naming files. Sends as email attachment to YOBC Administrator or deposits in YOBC Dropbox. Fills out log sheet (itemized listing of parts) for each score to confirm all parts were received. Takes charge of the music after concerts – returns music to conductor after checking to ensure all parts are inventoried and none are missing. Handles both fall and spring concert music.
YOBC Apparel Sales Coordinator
Places merchandise orders taken online or at concerts/events, picks up order from local printing shop, delivers to concerts and other YOBC events.
Program Designer
Volunteer has some skills in layout design. Experience with publishing software helpful, but not necessary. May include some proofreading. Needed for both concert programs and the chamber concert. Will be provided with templates/examples from previous year.
Attendance Coordinator
Good job for someone to work from home. Volunteer tracks the excused absences from submitted forms & attendance logs sent by YOBC Operations Manager, sends out reminders/notifications to unexcused students, and updates the master attendance list. Enters attendance data into YOBC database at the end of the season to prepare year-end attendance reports & awards.
Annual Reports and Poster Designer
Designs concert posters for fall and spring concert and annual report (at end of fiscal year)
Public Relations Volunteer
Writes approximately 3-5 press releases on various YOBC topics. Information and newspaper contacts will be given by Executive and Development Directors as well as suggested topics of interest.

 

Online Events Poster
This job can be done from home. Posts YOBC concerts and other public events on local online calendars. YOBC Social Media Director will provide dates, images, and information. Volunteer will post on 10-15 local online calendars. Can be done once in the fall and once in the spring.

 

Senior Recognition
This job will be for a parent of a senior and will be mainly for the spring semester. It will include putting together senior gifts and helping st the senior reception following the spring concert.